Planning & Budget Questions
Q) How far in advance should I book my wedding venue?
A) Booking your wedding is one of the first things you should do when planning your wedding. This will allow you to speak with other vendors on their availability. Many couples choose to book their weddings so they have 1-2 years to plan the celebration however; we do see couples who book their wedding with less than 1 year to plan.
Q) How many guests can your venue accommodate and is there a minimum requirement?
A) Generally the minimum guarantee is between 100 and 120 guests but we also offer reception rooms that can seat as little as 50 guests & up to 285 guests.
Q) Are there different rates for peak and off-season dates?
A) Rates are not only affected by the season but also the time of day and the reception room you select. Off peak months like Jan. through March are more cost effective than months like April through December. As well, AM affairs are less expensive than PM and Twilight (Mid-Day) affairs.
Q) Is there a service charge on top of the bill?
A) The Fox Hollow does not have a service charge. A price per person quote would be subject to an additional 22% Facility Fee and Sales Tax.
Q) What kind of deposit is required?
A) Generally a first deposit is $1000 payable via, Credit Card, Cash or Check.
Q) What is the cancellation policy?
A) First Deposits are Non-Refundable. Additional Deposits for cancelled affairs are only refundable upon the Fox Hollow being able to rebook the cancelled date with an affair of equal value and only after that affair has taken place. However; based on the circumstances, there are exceptions to the rule.
Q) When is final payment due?
A) One week before your event we will calculate your total balance and make an appointment to pay and review all the details of your event.
Reception & Menu Questions
Q) Are plates, silverware, and glassware provided?
Q) Are table linens & napkins included?
A) Yes. Included with your event is your choice of standard tablecloths & napkins. Upgrades are available for an additional fee through our recommended vendors or you may choose to bring your own.
Standard Tablecloths – White or Ivory
Choice of napkin color - (black, white, ivory, red, burgundy, light pink, hot pink, light blue, navy, royal blue, green, lavender, yellow)
Upgraded Linens – For additional linen options and upgrades we suggest contacting one of our recommended linen rental companies who can assist with additional services such as chair covers, sashes, table runners, full length cloths, over lays, custom napkin colors and folds, etc.
The Finishing Touch Table Wraps
Q) What style & size tables do you offer?
A) Sweet Heart - 48" Round (108" Cloth)
Cake Table - 36" Round (96" cloth)
Place Card Table - 6' Long Rectangular Table
Round Dinner Tables - 72" Round (132" cloth)
Oval Dinner Tables - 3' Wide x 11.5' Long
Q) What decor and accessories are included?
A) Votive candles (included for the cocktail hour room only)
Q) Do restrooms have attendants?
A) Yes, each restroom will have a full time attendant and are equipped with guest supplies such as mints, deodorant, hair spray and feminine products.
Q) What type of food will be served?
A) The Fox Hollow serves continental style food with an Italian flare.
Q) Will there be vegan/vegetarian/gluten-free food options?
A) Yes. Our menu has a number of items which are vegan, vegetarian and gluten free.
Q) How many hours is the reception?
A) With a ceremony, we do a 6 hour reception. Without the ceremony, it is 5 hours. Extra time and/or an after-party is available for extra charge.
Q) Is alcohol included?
A) Yes, we provide full Premium Open bar for all our weddings.
Q) Can I bring in a cake from a bakery?
A) Yes. You may bring in your own cake from an outside bakery, provided they are fully insured. They will have to send us a certificate of liability insurance prior to the event. Unfortunately, we do not provide any discounts off your event cost if you provide a cake from a different bakery, but as a courtesy we do provide you with a $2 per person credit towards an upgrade if you would like to add one of our enhancements to your event.
Included Options - Included in the package is a 4 tier butter cream cake. There are a variety of different flavors and designs to choose from. There are also options to upgrade such as fondant, sugar flowers, colored ribbons, etc. All the options, pricing, and payments will be discussed directly with the bakery during your tasting, should additional fees be incurred.Tastings - a complimentary tasting of the wedding cake will be held with our bakery, Francescos Bakery in Hicksville, suggested 2-3 months prior to the wedding
Q) What overnight accommodations do you provide?
A) Just steps away, adjacent to The Fox Hollow, is our 145 room all-suite hotel, The Inn at the Fox Hollow.
Q) Is valet parking available?
A) Yes. The Fox Hollow provides valet parking for all guests.
Q) Is there a coat check?
A) Yes. During the Winter Months, coat check is available and is complimentary
Q) Is the site handicap accessible?
A) Yes. The Fox Hollow features an accessible ramp & elevator for physically challenged guests.
Q) Do you offer on-site ceremony options?
A) Yes. The Fox Hollow has indoor & outdoor ceremony spaces.
Chapel Decorations – Included with the chapel package are 6 fresh flower pedestals lining the aisle, archway with flowers to get married under, and an aisle runner
Indoor vs Outdoor – A decision whether to hold the ceremony indoors or outdoors will be at the hosts discretion up to two hours prior to the event
Music – The aisle music will need to be provided by an entertainment company. All equipment must be brought in to service the event, there is not a sounds system to hook up to.
Microphone – Included for the officiant
Q) What items are permitted during the ceremony send off?
A) Acceptable ceremony send offs include: bubbles, live or silk pedals.
Q) Are we permitted to perform a rehearsal ceremony?
1) If you would like to have a rehearsal & walk-through only prior to your event date, there is a fee of $250.00 (This of course is dependent upon availability, generally held Mon-Thurs) You can schedule this 2-3 weeks in advance with our Operations Department.
2) If you would like to schedule a rehearsal & dinner in our restaurant, "Volpe", following your rehearsal, you can ask for Moises for details on dinner packages 516-802-7501. If you decide to have the rehearsal dinner at our restaurant the $250.00 fee will be waived. This can be scheduled up to 6 months prior. Can only be combined with the rehearsal walk thru Monday-Thursday
3) A rehearsal is always done the day of the event at no additional charge prior to your ceremony.
Staffing and Vendor Questions
Q) Who will be our point person prior to the day of our wedding?
A) Our event coordinator will assist with any questions throughout the planning process. A meeting will be schedule 2 months prior to finalize all details such as menu, linens, timing, etc.
Q) Who will be our point person on the day of our wedding?
A) The Maître ‘D will conduct your event from coordinating with vendors, overseeing the staff, and making sure everything is running on time. A meeting will be scheduled with the Maitre ‘d assigned to your event the Monday or Tuesday prior to your event
A Wedding Attendant will be assigned to assist the couple with anything they may need the day of the affair such as food, drinks, photo escorts, bustling the dress, etc. You will be meeting your wedding attendant the day of the event when you arrive for your photo shoot.
Q) Must I use vendors of your choosing?
A) While the Fox Hollow recommends some of the finest vendors in the industry, we welcome all vendors to work in our building permitted they submit a certificate of liability insurance min 1 week prior to the event (Entertainment, Florist, Photo/Video, Photobooth)
Q) Do vendors count as guests and do we need to pay for their meals?
A) Vendors do not go against your guest count however should they require a meal, their meals are charged at 2/3 the price per person once you exceed your minimum guarantee of guests at the full price.
Q) Who is responsible for setting up and tearing down centerpieces, décor and when?
A) If you choose to supply your own centerpieces, they must be properly packaged, complete and ready to go on the table. If they require any kind of assembly, special care or instructions you must provide someone to do that for you, or incur a $250 set up fee. Any live flowers must be delivered the day of the function